Data Protection Policy (GDPR)Levante Golf Society (LGS) formally registered as “Golf Levante Ondara” is fully committed to compliance with the requirements of the General Data Protection Regulation (GDPR) which is effective from 25th May 2018. The GDPR applies to all organisations that process data about their members. It sets out principles which should be followed by those who process data and it gives rights to those whose data is being processed.
To this end, LGS endorses and adheres fully to observing the eight individual rights set out under the GDPR, these are the following.
These rights must be observed at all times when processing or using personal information. Therefore, through appropriate management and strict application of criteria and controls, LGS will:
Status of this Policy
The policy does not form part of a formal contract of membership but it is a condition members will abide by the rules and policies made by LGS from time to time. This policy was approved on 29th April 2018. It will be reviewed annually.
LGS Members Responsibilities
checking that any information that they provide to the LGS in connection with their membership is accurate and up to date
informing LGS of any changes to information that they have provided.
All LGS committee members are responsible for ensuring
any personal data that they hold is kept securely
personal information is not disclosed either orally or in writing, or via web pages or by any other means, accidentally or otherwise, to any unauthorised third party.
It should note that unauthorised disclosure of data is in breach of the GDPR regulation. Personal information should be coded, encrypted or password-protected both on a local hard drive and on a network drives and it should be regularly backed up. If a copy is kept on removable storage media, that media must itself be kept secure.
A member may submit a written request for details of personal information which LGS holds about him or her under the GDPR free of charge. If a member would like a copy of the information held on him or her, he or she should email the LGS General Secretary. The requested information will normally be provided within one month of receipt of the request. If the request is made electronically, the information will be issued in an electronic format.
If a member believes that any information held on him or she is incorrect, incomplete or out of date, then he or she should email the LGS General Secretary as soon as possible. LGS will promptly correct any information found to be incorrect and respond within one month to the request for rectification.
This policy sets out LGS commitment to protecting personal data and how that commitment is implemented in respect of the collection and use of personal data.